Common Schema Settings

Owned by Elaine Foley
Dec 18, 2023
5 min read

Property

Description

Status

Content & List Items

Content search Index

List Item search index

The Status shows if the metadata, display pattern, and all content and list items, the information used for searching and displaying values are up-to-date. The red icon indicates that the index is not up to date. Searches cannot work properly. A full re-indexing is needed.

By clicking on the link, you can update the search indexes. The Status is hidden when all indexes are up-to-date.

The outdated indexes are also represented via a badge in the main menu, which indicates if an update is required. Picturepark does not need updated information, but search results may be wrong if the information is not up-to-date.

The corresponding status is changed based on admin actions or edits: 

Information

Schema type

Here you see the type of schema, e.g., list, layer, fieldset, and relation, virtual.

List Items

Lists only

 

For Lists, you see the number of list items the schemas has e.g., list product with 10 list items, means you have 10 products created.

Uses schemas

The incoming links from other schemas. A layer may have tagboxes linked to the list “keywords”. This list will be shown here.

Used in schemas

The outgoing links to other schemas. A list “keywords” may be used in various layers. These layers will be shown here.

Settings

ID (Schema ID)

All technical references to the schema and its fields refer to the ID. You cannot update the ID that you set on creation. Picturepark automatically capitalizes the first character of the schema ID.

 Numbers (only numbers) are not allowed as ID-property of any schema.

The ID of a schema must be singular. When creating a List "Events" ensure that the ID is "Event" or name the list singular too. This is important for integrations, and ID changes are very cumbersome when the schemas are already in use.  

Name
(translated)

By clicking on the Edit button, you can change the display name of the schema as well as add any translations for any Metadata languages you have available in your Picturepark.

The ID of a schema is always singular. When creating a List "Events" ensure that the ID is "Event" or name the list singular too. This is important for any type of integration. 

Description
(translated)

Here, you should enter concise information to help you, editors, and other admins understand the schemas use. You can also add information for any Metadata languages available in your Picturepark.

Sort
List only

You can define the default sort order of the list items in the list browser here. This also defines the sort order of tags inside the tagbox. 

Display Pattern

Here, you can change the Display Pattern for the schema, which triggers a Status Update. 

Thumbnail

On hover, the edit button appears, which will open the Display Pattern Editor.

List

On hover, the edit button appears, which will open the Display Pattern Editor.

Detail

On hover, the edit button appears, which will open the Display Pattern Editor.

Name

On hover, the edit button will open the Display Pattern Editor.

Activity

Created

Statistic on creation date, creation time, and creator. 

Modified

Statistic on modification date, modification time, and modifier. 

Fields

Add field

Clicking on Add will allow you to add a new field. You cannot add fields to system schemas. 

Edit field

Clicking on Edit will allow you to update or add new fields to the schema.

  • You can change field names, descriptions, and some settings.

  • You can also re-order the fields via drag & drop.

  • You can remove a field via the x icon. Removing fields is not available for system schemas.

 

For tagbox fields on layers, you can define the default values for tagbox. Those values are automatically assigned when the layer is assigned, and you create a new tag from within the layer.

  1. Define “Active employee” as the default value for the tagbox “Person” on the Layer “Corporate Information”.

  2. Assign Layer “Corporate Information”

  3. Find Tagbox “Person”

  4. Create a new person for the tagbox

  5. See the fields (information) you need to create a new person

    1. “Active employee” is prefilled.

Permissions

Owner

You can see who the owner of the Schema is. With appropriate permissions, you can transfer ownership to another user. An owner has complete control of their List regardless of other permissions applied.

Protection

Enable admins to:

  • prevent creation (e.g. assign a Layer to Content Items)

  • prevent update (e.g. changing layer settings)

  • prevent deletion

This setting is used for Picturepark system layers and system lists (all checkboxes set to true). System schemas are not editable in Picturepark.

You can use them for integration schemas to prevent misconfiguration or misuage, which may break your integration.

View for all

By default, the schema is visible to all users and it can’t be changed, i.e., All users can view, but only the owner or the user with the Manage schema permission can manage it. However, you can also change this so that only certain users can see/edit the Virtual Items by adding permission sets here.

Add

You can add Permission Sets to the schema. 

 

You can view the assigned Permission Set or remove it from the schema check the result for un-assigning in the advanced view by deactivating it first. 

Advanced Matrix

A matrix shows the active permission listed by action per user role. You see if user roles can view, manage items, or manage the schema (settings). 

If you switch off the Permission Set, you test how Permission Set removals change the permission. This switch is just for checking; it does not turn off the Permission Set. 

Indexing & Field Path

 

You can see which fields are available in search or in filters and the boost value (the importance of the value).

The table shows the field, the field path (important for display pattern and business rules), and the index settings.